Paperless

Onboarding Software

Onboard New Employees and Manage Contract Variations for Existing Employees

Onboard New Employees and Manage Contract Variations for Existing Employees

New Hires - Onboarding

With a few clicks the entire new-hire pack can be generated and ready to go including contract, online forms, induction video, code of conduct and many other documents. The entire pack will be personalised and sent to the candidate in a few minutes. Optionally, you have the pack signed internally using your own custom-built workflow.

Existing employees - Changing Contracts

The MyRecruitment+ Onboarding module is not only used to onboard new hires, our clients use it for so many reasons including when moving employees around the organisation, across locations, across roles and any other changes to the employee role or status. For example our retail clients use it heavily for moving employees from casual to full time or part-time employees.

Existing employees - Changing/signing new terms

The flexibility of the platform means that our clients use the platform in ways that we've never envisaged, and as an example of that is, it took us about a year to realise that our clients are actually using our onboarding module with their existing employees every time they want them sign new terms document or any changes to their terms, code of conduct or any other new form or document they want them to sign.

Induction & Training For New and Existing Employees

Whether it is for training or induction purposes; PDF documents, videos or other documents can be served to the employee. MyRecruitment+ will then ensure that the candidates have watched the videos and read the required documents before they can complete the pack.

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Auto-generate entire employment pack

Employment contract, forms,
induction videos... get auto-generated in seconds!

Auto-generate
contracts and forms

Contract, letter of offer, forms & induction videos get generated in seconds based on pre-set templates, the candidate and the role.

Once the offer is accepted by the candidate, HR or the hiring manager enters the job offer details into the system, the platform will auto-generate the entire employee pack.

Employment packs can be completely customised and tailored to suit any company policy, role requirements or induction process.

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Secured Signing

The state of the art technology that
changes the game of paperless onboarding

Digital signing capability

A digital signing capability is the core component to going completely paperless. It is a common misconception that sending files online is going paperless, however, without the capacity to sign digitally, it is not only time consuming for the end user, but technically it is not paperless at all.

Digital signing is the key to avoiding bottlenecks in the onboarding process. Essentially, the contract or job offer that is provided will need to be transformed into digital documents - the easy part. Manually signing paperwork is in fact the Achilles' heels of a swift onboarding process. It is at this stage where a digital signing tool helps speed it up, allowing your candidates to sign and return the forms digitally and instantaneously.

Employing a digital signing capability within your onboarding process is the first sign of a proactive business. You will in turn reinforce your business culture and values and provide them with the confidence that they are partnering with a reliable, forward thinking company.

Auto-notifications to stakeholders in the company

Setup automatic notifications to various stakeholders and departments in the company to let them know about the employee being on-boarded. For example; IT need to know ASAP to ensure the new employee has the right hardware, software, logins and access to different systems in the company.

Submit TAX/compliance forms to government departments

MyRecruitment+ allows users to fill out government compliance forms online, which then automatically gets distributed to respective government departments. This tool eliminates the risk of errors and ensures the forms are filled out to adhere to government specifications.

Integration with HRMS/Payroll

MyRecruitment+ can integrate with any HR system to create a seamless transition between onboarding and HRMS/payroll.  Once the candidate has completed their onboarding pack, with a few clicks, users can transfer all the required information and documents straight into the relevant HR system/payroll. 

"The OnBoarding module has really automated and saved us so much time to focus on other HR priorities. Even better is that our candidates love the MyRecruitment+ paperless on-boarding experience - they love it because they don't have to print, scan or upload documents, it works straight from their mobiles and tablets."

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Ben Bolt
Recruitment Lead
SBS